Charity events are a fun way to raise money for a good cause and draw attention to non-profit organisations. However, there is nothing easy or low cost about charity events, a lot of planning, hard work as well as coordination with other organisations is essential. In addition, the government has mandatory stipulations of licences and other regulations on how money is accounted and how taxes are paid.
It is imperative to understand these requirements when organising charity events to avoid unforeseen circumstances and expenses that could jeopardise the success of the event. A commercial lawyer will help you out in filling all the applications for obtaining various permits to organise a charity event.
Charitable organisations and individual fundraising professionals need to submit an application through the Charitable Collections Advisory Committee to obtain a licence to host a charity event. The advisory group meets on a monthly basis to review new applications and make recommendations to the Department’s Minister with respect to all the charity licensing matters. The application for a licence should have all the relevant details such as the details of the organisation, the purpose of the event, operating budget and the names of directors and officers.
To host an event, a venue is essential. Look for a place according to the size of the charity event and the number of people intended to attend the charity. When you have finalised the space, you need to obtain a permit. The permit is essential to ensure the safety of the people attending the event and amenity in public places and also assist in the sustainable management of the venue.
Certain charity events where auctions take place to raise money have to obtain selling licence. At auctions, bidders may have fun competing against each other as they donate to a worthy cause but sales tax has to be paid on the items auctioned. Selling permit is required if the organisation sells more than 3 items in a 12 month period, a permit is also required if you plan to hold 3 charity events per year. There is no fee to obtain seller’s licence. Certain consumers such as non-profit parent-teacher associations, cooperative nursery schools and charitable veteran organisations are excluded from getting seller’s permit and paying sales tax.
If you want to serve alcoholic beverages at an event, then you must have a permit. You can apply for a 1-day permit, which acts as a one-day liquor licence. The cost of the licence depends on the type of liquor served and the number of dispensing points. You can also hire a licensed caterer, who is in charge of maintaining all the important licenses for serving alcohol. Before you hire the caterer, confirm that they have the valid licenses and permits to serve alcohol at the event.
Also, a written permission is essential, from the organisation for which you want to organise the charity event. Contact the organisation and tell them that you want to engage in a charity event for them and the activity you have in mind. Also, tell them how you will conduct financial accounting and how to go about advertising the event.
These are some of the regulations and licenses that are essential to host a charity event.